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Resources

Payroll Forms & Instructions

Payroll Tax Deposit Due Dates

You must use electronic funds transfer (EFTPS) to make all federal tax deposits.

Monthly Depositor

Under the monthly deposit schedule, deposit employment taxes on payments made during a month by the 15th day of the following month.

Semi-weekly Depositor

Under the semiweekly deposit schedule, deposit employment taxes for payments made on Wednesday, Thursday, and/or Friday by the following Wednesday. Deposit taxes for payments made on Saturday, Sunday, Monday, and/or Tuesday by the following Friday.

If the due date falls on a Saturday, Sunday, or legal holiday, file on the next business day.


New Employee forms

Form W-4 2017

Form I-9

MD new hire form

Federal and State law requires employers to report newly hired and re-hired employees in Maryland to the Maryland State Directory of New Hires. Temporary, seasonal, full-time and part-time employees must be reported within 20 days of hire or re-hire date.

For online reporting please click here . For paper filing please fill out the form and send it to the address or fax on the top of the form.

VA New Hire Form

Federal and State law requires employers to report newly hired and re-hired employees in Virginia to the Virginia New Hire Reporting Center. Temporary, seasonal, full-time and part-time employees must be reported within 20 days of hire or re-hire date.

For online reporting please visit here.  For paper filing please fill out the form  and send it to the address or fax on the top of the form.

DE New Hire Reporting

Federal and State law requires employers to report newly hired and re-hired employees in Delaware to the Delaware State Directory of New Hire reporting. Temporary, seasonal, full-time and part-time employees must be reported within 20 days of hire or re-hire date.

For information on how to file please visit here.   For paper filing please make sure to include all required information listed here  and mail to:

Delaware State Directory of New Hires

PO Box 90370

Atlanta, GA   30364


Subcontractor Reporting

Employer must file Form 1099-MISC, Miscellaneous Income, for each person to whom you have paid during the year:

  • At least $10 in royalties or broker payments in lieu of dividends or tax-exempt interest;
  • At least $600 in rents, services (including parts and materials), prizes and awards, other income payments, medical and health care payments, crop insurance proceeds, cash payments for fish (or other aquatic life) you purchase from anyone engaged in the trade or business of catching fish, or, generally, the cash paid from a notional principal contract to an individual, partnership, or estate;
  • Any fishing boat proceeds; or
  • Gross proceeds of $600 or more paid to an attorney.

Form W9

Form 1099 MISC

Form 1096

Publication 15 (Employer’s Tax guide)

Last updated 11/30/2014

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